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Digital FAQ

Purpose of Folios

The folio is a forum to provide and receive feedback on each other's images. The folio is conducted via the APS web site. All Division members can request membership of the folio by contacting the Secretary.

The basic purpose of the group is to circulate images for appraisal and helpful comment by other members of the group. Each month, members upload an image to the web site and comment on-line on all the images uploaded by members the previous month.


Folio Rules

When a member of EDID applies to be a member of a web folio, he/she will need to contact the Secretary.

An email will be sent to the member informing them of the process for accessing the web site with their username and password.

Folios are conducted on the APS Web site. Members can log on to the site, using your name and password. Each member uploads one image per month to the folio before the last day of the month that they are due. Members will have 2 months to comment on the images from the first day of the month that they are due to the last day of the second month after they were due.

For more folio rules, please download the pdf.


You must be the copyright holder (as well as being the photographer) of any images you submit to the folio. Unless you specify otherwise in your submission it is assumed that you grant the licence to the Folio Secretary and the Australian Photographic Society to reproduce your image for publicity purposes associated with the folio (e.g. in a web gallery, Image, or Australian Photography magazine). No other rights to your image are automatically granted through submission to the folio.

It is not permitted to download images from the web folios.

Please note that the rules change substantially for commissioned photographs taken prior to 30 July 1998. If you are in any doubt about copyright, check out the Australian Copyright Council website.


File Size for Folios

Maximum horizontal width of an image is 1024 pixels.

Maximum Vertical measurement is 768 pixels.

This is the most common screen size used by folio members critiquing the images. It is also the standard currently used for most national and international electronic salons.

Images submitted should be sRGB or Grayscale JPEG files, no larger than 500 KB.


Naming Files

When naming your file, write the number of the folio, the initial of your first name and the whole of your last name, the number of the round/image and the image name E.g. if Joe Wallace Bloggs submits an image called "Summer Snow" to web folio 03 it should be named w03jbloggs26summersnow. It is essential that the file name tells other members that the file belongs to you. Whatever format you choose, be consistent between rounds and remember to include the actual folio and round you are entering.

It is expected that your monitor be reasonably configured. Ideally you would profile it using hardware such as a ColorVision Spyder, but a simple first step is to set your monitor's brightness and contrast controls so you can distinguish most (if not all) of the 20 levels of grey between black and white in a grey-scale bar or use Adobe's calibration programme. When viewing images it is recommended that you enlarge the images. You can flick through the images one by one, view them as a slide show or click the backwards and forwards arrows to move from one image to another. Comments can be added below the images in your folio.

When you have finished don't forget to log out of the web site.


Image Size - Getting the Image Size Correct

For those who are unsure of what to do to size their image file, for uploading purposes select one of your images and try the following (the standard software is Adobe Photoshop, working images in .psd and scanning slides in at 300dpi).

  1. First, flatten the image if layers are used.
  2. Next, go to the Image column and select Image Size.
  3. Check that the Constrain Proportions box (near the bottom) contains a tick, which links the horizontal and vertical dimensions.
  4. Under Pixel Dimensions, if the image is horizontal, key in the Width size at 1024 pixels, the vertical side of the image will adjust accordingly. If the image is in vertical format, key in the Height size at 768 pixels, the horizontal side will adjust accordingly.
  5. Then, under Document Size, Resolution, key in 72dpi.
  6. Under Document Size, the width of your horizontal image will automatically be noted as 14.22 inches - if the image is in a vertical format, the height will be 10.66 inches, these sizes fit your computer screen. The sizes, in inches, are calculated by dividing 1024 pixels by 72dpi = 14.22”, or 768 by 72dpi = 10.66”.


JPG - The Image

  1. Go to File, then Save As, and select JPEG. Under Image Options there is a quality box with a number in it, maybe 3, 4 or maybe more.
  2. At the bottom of JPEG options, under Size there is a series of numbers. The first number will end with a K, this is the file size in Kilobytes. This is the file size to record as close as possible to a maximum of 500K. To do this, change the number in the Quality box, under Image Options, to maybe 7 or 8, or whatever number gives you the best value of K's below the maximum of 500K.
  3. Click OK, and it's done!